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Entitlements

Manage your organization's access to the DataReality platform. The Entitlements dashboard provides a transparent view of all active modules, trial periods, and license limits, ensuring you stay compliant with your service agreement.

1. Company Status Overview​

Navigate to Company Settings > Entitlements. The top level of the dashboard summarizes your overall license health with four critical metrics.

Entitlements Statistics
  • Total Entitlements: The count of discrete modules or feature sets enabled for your organization (e.g., PSUR, Vigilance, Risk IQ).
  • Active Subscriptions: The number of paid, fully functional licenses currently in use.
  • Active Trials: Any modules currently in a proof-of-concept or pilot phase.
  • Expired: Licenses that have lapsed. Note: Data associated with expired modules enters a read-only retention state.

2. Module Management​

Below the summary, the Entitlements List details every specific capability assigned to your workspace. Administrators use this view to audit access and plan renewals.

Detailed Entitlements List

Understanding the Columns​

  • Label: The specific module name (e.g., DataReality_AI, Regulatory Test, Complaints).
  • Trial Status: Indicates if the module is in a temporary evaluation mode.
  • Subscription Period: The validity window for the license (Start Date → End Date).
  • Max Users: The hard limit on how many users can be assigned a role within this specific module (license seats).
  • Max Companies: For multi-tenant setups, how many subsidiary organizations can inherit this module.
  • Retention: The data preservation policy guaranteeing access to records (e.g., 365 Days or 367 Days).

Common Modules​

Module NameDescription
Vigilance ReportAutomated generation of EU-MDR compliant vigilance reports.
Risk IQAI-driven hazard analysis and risk estimation.
Trace MatrixEnd-to-end traceability from requirements to validation.
510kSubmission builder for FDA premarket notification.
RecallGlobal recall tracking and impact assessment.
License Upgrades

If you approach a Max Users limit or need to activate a new module (like Risk IQ), please contact your Account Manager or use the standard Support ticketing flow to request a quote.